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Calls and Project Proposals (Faculty)

Faculty request resources through an open call. Other users join an approved project through its manager or administrator.

Current Call Policy

Item Current policy
Eligible applicants Faculty
Projects per principal investigator (PI) 4; exceptions may be considered
Application period Open
Fixed project duration 6 months
Extensions Open for requests; duration subject to approval

Requests to exceed the project limit must be submitted to support with appropriate justification. All project applications and extension requests are subject to review and approval.

See compute tiers and storage limits before requesting resources.

1. Prepare Your Account

Register in the User Dashboard before applying.

2. Choose an Open Call

Open Calls for proposals and select Production Call of the High-Performance Computing offering. Read Details for eligibility, resources, application conditions, and duration, then select Apply to call.

Only faculty members can apply.

ICARUS Calls for proposals dashboard showing open calls, Details, and Apply to call.

3. Start Your Proposal

In Request access, enter a meaningful Name for the proposed project, then click Create. This opens a draft proposal for you to complete.

Create proposal dialog for Production Call, with a project name and Create button.

4. Complete and Submit the Proposal

On the application page, complete the following fields:

Field What to do
Project name Enter a clear title for your project.
Summary Briefly describe your research, objectives, and resource needs.
Resource tier Under Resource requests, click Add resource, select the Standard resource tier, then click Save.
Members Add your team members under Project team. You can also add members after the project is approved.
Roles
  • Project administrator: for faculty managing project resources.
  • Project manager: for senior team members managing resources, members, and roles.
  • Project member: for students and researchers.

ICARUS draft proposal with project details, resource requests, project team progress, and submission controls; applicant name and request ID obscured.

Check Progress, then click Submit when everything is complete.

5. Review

Submitted proposal showing the Project team columns Member, Email, Role, and Role expiration, with personal details obscured.

The Evaluation Team reviews the project proposal. Follow Submission → Review → Decision in your proposal.

Authorized members are notified when access is ready.

A rejected proposal does not grant access. Review the decision in the dashboard before preparing another submission.

6. Approval and Access

After approval:

  1. A shared project scratch directory is created.
  2. Each user’s home directory is created on their first successful SSH login.
  3. An email notification confirms that access has been granted and provides instructions on how to connect to the HPC infrastructure.

You can appoint another Project manager to manage membership.

Users who need access to the HPC infrastructure must upload their SSH public key.

Data Retention

  • Project scratch data is deleted 3 months after the project ends.
  • Home data is deleted after 6 months without being a member of any project.